Club News Latest News

Annual General Meeting (AGM) – Full Details

Dear Members,

As per the Constitution, Bahrain RFC is obliged to hold an AGM and we are delighted to announce we are now able to proceed with the AGM 2020.

The proposed time schedule for the meeting has been assembled as follows:

1/ Publishing of the General Assembly Meeting Notices – 17th February 2021

2/ Formal Notification to MOYS (Ministry for Youth and Sport) of AGM – 17th February 2021

3/ Publication of AGM Documentation (*) – 17th February 2021

4/ Publication of Closed Members List (*) – 17th February 2021

(*) Copies to be submitted to MOYS

1st Calling of AGM Wednesday 3rd March 2021 – 6.00pm

2nd Calling of AGM (If Necessary) Monday 15th March 2021 – 6.00pm

3rd Calling of AGM (If Necessary) Monday 15th March 2021 – 7.30pm

Notice is given for all three callings of the Annual General Assembly. For the first calling to proceed we will need 50% of members of the Club to be present. If the meeting is not quorate, as per the Constitution, a second calling requires a minimum of 33% members and the third only 10% members. Therefore, whilst the meeting is unlikely to proceed on 3rd of March 2021, it remains a possibility. If the quorate is not met, then the meeting will proceed on 15th of March 2021. If the meeting is still not quorate at the third calling the Ministry for Youth and Sports (MOYS) will declare the Executive Committee non-functioning and will declare a temporary committee in its place until AGM can be rescheduled on the legally required date.

The meetings will be held VIRTUALLY due to Covid-19 social distancing restrictions.

Elections for the position of Chairman and Executive Committee will be held during the AGM.

Additional Agenda Items

Active Members wishing to have valid items placed on the Agenda of the AGM needed to be filed with MOYS a minimum of fifteen (15) days prior to the AGM stated for the 23rd November 2020, this date has now passed and no further items can be added to the agenda.

Annual General Meeting – Active Members

Active Members of the Club are defined as male or female Members of the Club, over the age of 18, who have fully paid a Full Single Membership fee, or are the principle member of a Family Membership who has fully paid a full Family Membership Fee. They must have been an Active Member for at least 6 months.

A list of those Active Members who are eligible to participate in this General Meeting will be published before 12th of February 2021 on the club notice board and any errors must be corrected by the 16th of February as no changes or additions can be made after this date. Fellow members, it is important that the above requests and procedures are adhered to, as the club is under the close scrutiny of the Ministry for Youth and Sports. I would therefore like to take this opportunity to ask for your full cooperation.

Should any further clarification be required please send your question by e-mail to the General Secretary on gen-sec@bahrainrfc.com so that your question can be properly answered and if required the answer distributed to all members.

Yours

Sincerely,

Mark Burnell

BRFC General Secretary